Guidelines on Student Admission
(Application for SY 2027-2028 for Nursery to Grade 12)
Applications for admission are open from Junior Nursery to Grade 12 levels.
- Accepting boys and girls for Junior Nursery to Grade 12
- Academic Pathway offered for Senior High School in Business, Management and Administration (BMA), Research and Innovation (RI), and Health Sciences (HS)
*Grade 1 applicants should have finished Kinder by end of the previous year
A. ADMISSION ELIGIBILITY
General Average: At least 80% or better
Conduct requirement: 80% or better
Must pass the admission test and interview
B. AGE REQUIREMENT FOR NURSERY, KINDERGARTEN, AND GRADE 1
(By the end of October of the incoming school year).
Junior Nursery: 3 years old
Senior Nursery: 4 years old
Kindergarten: 5 years old
Grade One: 6 years old
C. ADMISSION PROCEDURE
STEP 1: APPLICATION AND SUBMISSION OF DOCUMENTS
2. Click ‘CREATE AN ACCOUNT’
3. Enter your active email address in the ‘Email Address’ field, and your name in the ‘Account Name’ field
4. Check your email address to verify your account. Return to School Aide and choose the incoming School Year before clicking 'Add Student Application', then fill out all required fields.
5. Upload the documentary requirements for evaluation purposes through School Aide System.
DOCUMENTARY REQUIREMENTS:
a. Scanned copy of PSA/NSO Birth Certificate
b. Scanned copy of baptismal certificate
c. Report Cards (Form 138) for SY 2025-2026 (partial to final, as applicable)
d. Recommendation* from current Principal (Click here to download) e. Recommendation* from current Guidance Counselor (Click here to download) f. Digital copy of applicant’s most recent colored ID picture with white background (File format: JPG/PNG file, 4”x 4”/300 pixels per inch DPI)
*Completed recommendation forms should be submitted to the Registrar’s Office in a signed, sealed envelope, or emailed directly from the originating school to the Registrar’s Office of Claret School of Q.C. at This email address is being protected from spambots. You need JavaScript enabled to view it..
6. Upon completion of the required documents, pay the non-refundable Testing Fee at the Cashier’s Office.
7. Present the Testing Fee receipt to the Registrar’s Office to obtain a test permit.
8. Bring the test permit on the testing date. The applicant is not allowed to take the Admissions Test without the test permit.
STEP 2: ASSESSMENT
1. For the test, applicants must bring:
- two well-sharpened pencils with erasers
- snacks
Examinees are allowed to leave the Testing Room during the 15-minute break.
2. Present the test permit to the Examiner/Proctor at the Student Development Center (SDC), located at the central lobby of Xifre Building at least fifteen minutes before the test schedule.
3. In case of cancellation of classes/offices, the applicant should call the Registrar’s Office to ask for the rescheduled date.
4. Results of the interview will be sent by email after three (3) working days. If the applicant does not receive the results after three (3) working days, parents may contact the Registrar’s Office to follow up.
5. An interview with the academic administration may be scheduled for further assessment.
STEP 3: ENROLLMENT
1. To signify the intention to enroll, a NON-REFUNDABLE reservation fee of five thousand pesos (PHP5,000) may be paid at the Cashier’s Office within two (2) weeks after the Notice of Admission is sent to the successful applicant. This fee will be deducted upon full enrolment.
2. Online payment is allowed from January onward. The payment procedure is posted in the school’s website at https://bit.ly/34kw7me.
ADDITIONAL REQUIREMENTS UPON FORMAL ENROLLMENT
1. Original Copy of the Birth Certificate (hard copy issued by PSA)
2. Photocopy of the Baptismal Certificate/Certificate of Dedication
3. Completed Medical/Dental Forms
4. For Grade 1 and up, original hardcopy Report Card w/LRN signed by the Principal/Head of School
5. ESC/SHS-VP documents:
a. For Grade 7, completed ESC application form (form available at the Registrar's Office) with signatures and supporting documents
b. For Grade 8 and up, ESC certificate if ESC grantee at previous school
c. For Grade 11 (non-ESC grantees), QVA certificate (please visit https://ovap.peac.org.ph/ for details on the DepEd SHS Voucher Program)
D. POLICY FOR NON-CATHOLICS
For non-Catholic applicants, completed CSQC Non-Catholic Policy Agreement is required.
Claret School of Quezon City is a Catholic school, primarily catering to Catholics. However, the school may accept a non-Catholic, provided that the applicant is willing to abide by the school policies stated in the agreement form, duly signed by the student applicant with the concurrence of the parent/s or guardian.
E. PROBATIONARY ADMISSION
1. An applicant who fails to satisfy the requirements may be accepted on probation provided that he/she is willing to undergo the recommended intervention program in summer or during the school year.
2. As a probationary student, he/she must obtain a final academic general average of 80.00 or higher and a final conduct grade of 80.00 or higher. Having satisfied these requirements, he/she is formally admitted as a regular student in the succeeding school year.
3. The school reserves the right to deny a probationary student’s readmission if he/she fails to meet the abovementioned requirements.
Important:
Please ensure the availability of the original hard copies of the required documents for submission during enrollment. Kindly include medical and dental forms. Schedule and procedure for enrollment will be posted in the CSQC website at www.claretschool.edu.ph and www.facebook.com/ClaretSchool.
For admission concerns, call the Registrar’s Office at 8921-6587 locals 264, 265, 210, 221 or 7368-2245 (direct)or 0919-152-8906 or email This email address is being protected from spambots. You need JavaScript enabled to view it..
F. OTHER ENROLLMENT POLICIES
1. Modes of Payment
There are five (5) modes of payment upon enrollment
a. Cash basis – full payment upon enrollment
b. Semester basis (Junior and Senior Nursery)
1st Payment – upon enrollment
2nd Payment – not later than the second week of September
c. Trimester basis
1st Payment – upon enrollment
2nd Payment – not later than the second week of September
3rd Payment – not later than the second week of December
d. Quarterly basis
1st payment – upon enrollment
2nd payment – not later than the first week of August
3rd payment – not later than the first week of November
4th payment – not later than the first week of January
e. Monthly basis
1st payment – upon enrollment
-balance payable every second week of the month starting July
A surcharge of one percent (1%) per month on the amount due is levied on late payments. Issued checks which are not honored by the bank will entail additional penalty charges, as follows: due to insufficient funds, Php 500.00; due to closed account, Php 1, 000.00. Check payments will no longer be accepted from those whose checks have been returned by the bank for reasons cited above.
Check payments are no longer accepted two weeks before the final examinations, hence, any arrears will have to be paid in cash.
2. Discounts
a. Tuition fee discounts are given when several children are enrolled. Discounts are applied to the younger siblings:
3rd child - 10%
4th child - 30%
5th child - free
b. Academic Scholarship
Academic scholarships are offered to deserving students (Rank 1st and 2nd of the entire batch of the previous school year beginning Grade 4 to Grade 11).
c. Tuition fee discounts are given to alumni dependents when applied. Upon validation, discount is based on the alumni residency at CSQC.
3. Refunds
The following conditions apply to refunds for withdrawal of students:
a. Refund of tuition fees may be granted based on the date of withdrawal of the student.
• Within two (2) weeks before the opening of classes, full refund of tuition fees paid;
• During the first week of classes, 10% of the assessed tuition fee for the entire school year will be deducted from the payment made;
• During the second week of classes, 20% of the assessed tuition fee for the entire school year will be deducted from the payment made.
b. Refund is no longer given beginning the third week of classes.
